1 Formatting Text

1.1 Working With Fonts

Learn Font Terminology

Preview Fonts

Change A Font Using The Font List Box

1.2 Adjusting Point Size

Increase The Size Of All Text

Increase The Size Of The Title

1.3 Changing Font Attributes

Bold Text

Italicize Text

Underline Text

1.4 Applying Character Effects

Understand Character Effects

Apply A Character Effect

1.5 Aligning Text

Align Text

Center Text

Justify A Paragraph

1.6 Follow-up

Exercise

Application Project

Error! Reference source not found.

1.2

Normal reading text is usually anywhere from 10 to 12 points. You can also press [CTRL+A] to select the entire contents of a document.

Adjusting Point Size

Increase The Size Of All Text

Objective

New Terms

Point Size

Font sizes are measured in points. The greater the point size, the bigger the lettering. This text is in 11 points, which is a common point size.

Font Size List Box

Use the Font Size list box to apply font size to selected text. Use the down-arrow to open a list of preset sizes.

Select All Command

Use the Select All command on the Edit menu to select the entire contents of a document.

Action Steps

1.3 The Font Size List	What you do	What happens
	Click Edit on the menu bar, (trace to the arrows at the bottom of the menu,) then trace to and click Select All.	Selects all of the text in the document.
	Click the Font Size down-arrow on the Formatting toolbar.	Opens the Font Size list box, as shown in screen shot 1.3.
	Click 14.	Changes the point size to 14 in the entire document.
	Click anywhere within the text.	Deselects the text and shows the formatting changes.
	Click Edit on the menu bar, then trace to and click Select All.	Selects all of the text in the document.
	Click the Font Size down-arrow on the Formatting toolbar.	Opens the Font Size list box.
	Click 12.	Changes the point size to 12 in the entire document.
	Click anywhere within the text.	Deselects the text and shows the formatting changes.

Increase The Size Of The Title

Action Steps

What you do

What happens

Click in the selection bar to the left of Fun At The Blue Fox.

Selects the text.

1.

A 72-point character is one inch high.

Click the Font Size down-arrow on the Formatting toolbar.

Opens the Font Size list box.

Scroll down in the Font Size list box, then click 36.

Changes the point size of the title text, as shown in screen shot 1.4.

Click the Save button.

Saves the document.

1.4 The Increased Font Size Of The Title

1.3 Changing Font Attributes

Bold Text

New Terms

Bold

Applying the bold formatting to text makes each character appear “fatter.” Bold should be used for emphasis, but like all formatting characteristics, should be used sparingly.

Bold Button

Use the Bold button on the Formatting toolbar to apply bold formatting to selected text.

Action Steps

	What you do	What happens
1.	(Verify that the title text is still selected.)	(Ensures that the title is still selected.)
2.	Click the Bold button on the Formatting toolbar.	Bolds the title text.
3.	Click in the selection bar to the left Outdoor Activities.	Selects Outdoor Activities.
1.	Click the Bold button.	Bolds the text.
2.	Click anywhere within the text.	Deselects the text and shows the formatting changes, as shown in screen shot 1.5.

1.5 The Bolded Text

Italicize Text

New Terms

Italic

Italicized text is slanted slightly to the right. Typically, italics are used in place of quotation marks.

Italic Button

Use the Italic button on the Formatting toolbar to apply italic formatting to selected text.

Action Steps

What you do

What happens

Click in the selection bar to the left of Fun At The Blue Fox.

Selects the title text.

Click the Italic button on the Formatting toolbar.

Italicizes the title text.

Drag-select So grab a cup of cocoa, get a fire going, and take a look at what w

Make sure that you select the period at the end of the sentence.

e have planned.

Selects the text.

Click the Italic button.

Italicizes the text, as shown in screen shot 1.6.

1.6 The Italicized Text

Underline Text

New Terms

Underline

The underline characteristic places a thin line beneath the selected text. It is used primarily for emphasis, but not as often as bold or italic.

Underline Button

Use the Underline button on the Formatting toolbar to apply underline formatting to selected text.

Action Steps

What you do

What happens

Click in the selection bar to the left of Fun At The Blue Fox.

Selects the title text.

Click the Underline button on the Formatting toolbar.

Underlines the title text.

Click anywhere within text.

Deselects the text, displaying the underline formatting, as shown in screen shot 1.7.

Click in the selection bar to the left of Fun At The Blue Fox.

Selects the title text.

1.

You could also press the Undo button to undo the formatting.

Click the Underline button.

Removes the underline formatting.

Click the Save button.

Saves the document.

1.7 The Underlined Text

1.4 Applying Character Effects

Understand Character Effects

There might be occasions when you want to apply an effect to a character. For instance, there is a simple way to make the text look like it was pressed into a page. All you have to do to apply the “imprinted” effect is select the Engrave option in the Effects section of the Font dialog box.

There are a variety of character effects that can be applied from the Font dialog box. The following list includes the different character effects that can be applied, and why you might want to use them:

Select the Strikethrough or Double Strikethrough options when you have created a task list. Even if tasks have been completed, you might still want to keep it on the list. The Strikethrough option puts a single line through a word; whereas, the Double Strikethrough option puts a double line through a word.

Select the Subscript option when you want to indicate there are footnotes in a document, or when working with scientific notation.

Select the Superscript option when you are writing an address and the name of the street is a number, or when you want to indicate that a number is squared.

Select the Shadow or Outline option when you want to accent text, such as the title of a document. The Shadow option puts a faint shadow behind text. The Outline option displays the inner and outer borders of each character.

Select the Emboss option to give the illusion that the text is rising out of the page. Select the Engrave option to make it seem like the text is imprinted into the page.

Select the Small Caps option to apply formatting to selected lowercase text that will make the text look capitalized, but reduced in size. Select the All Caps options when you want all of the selected text capitalized.

Select the Hidden option to prevent selected text from being printed or viewed. To show hidden text, you can click the Show/Hide button.

The Subscript and Superscript options are toggle options, so only one of these can be selected at a time.

Apply A Character Effect

Action Steps

	What you do	What happens
1.	Drag-select Winter Season.	Selects the text.
2.	Click Format on the menu bar, then trace to and click Font.	Opens the Font dialog box.
3.	Select the Superscript option in the Effects section.	Selects the option and previews the effect.
4.	Select the Subscript option.	Deselects the Superscript option, then selects and previews the Subscript option.
5.	Deselect the Subscript option, then select the Strikethrough option.	Deselects the Subscript option, then selects and previews the Strikethrough option.
1.	Deselect the Strikethrough option, then select the Outline option.	Deselects the Strikethrough option, then selects the Outline option.
1.	Deselect the Outline option.	Deselects the Outline option.
2.	Select the Small Caps option, then click the OK button.	Selects the and previews the option, then closes the dialog box and applies the effect.
1.	Click anywhere within the text.	Deselects the text and shows the formatting changes, as shown in screen shot 1.8.

1.8 The Applied Character Effect

1.5 Aligning Text

Align Text

When using any of Word’s alignment buttons, you don’t have to select the text. If there is a paragraph that you want to right align, all you have to do is simply click anywhere within the paragraph and then click the Align Right button. Even if it is only one line or a few words that you want to align differently. You can still click within the word or words and click any of the alignment buttons.

New Terms

Right Alignment	With right alignment, the right side of the text is aligned with the right margin or indent, and the left side is “ragged.” This definition is an example of right alignment.
Align Right Button	Use the Align Right button on the Formatting toolbar to align selected text at the right margin or indent while keeping the left side “ragged.”
Left Alignment	Left alignment is Word’s default alignment for body text. The left side of the text is aligned with the left margin or indent, and the right side is “ragged.” This definition is an example of left alignment.
Align Left Button	Use the Align Left button on the Formatting toolbar to align selected text at the left margin or indent while keeping the right side “ragged.”

Action Steps

	What you do	What happens
1.	Click within the Fun At The Blue Fox title.	Places the insertion point in the Fun At The Blue Fox title.
1.	Click the More Buttons button on the Formatting toolbar.	Reveals the More Buttons list.
1.	Click the Align Right button.	Aligns the text to the right margin, as shown in screen shot 1.9.
2.	Click the Alight Left button.	Aligns the text to the left margin.

1.9 The Text Right-aligned

Center Text

New Terms

Center Alignment

With center alignment, each line paragraph is centered between the left and right margins or indents. This definition is an example of
center alignment.

Center Button

Use the Center button on the Formatting toolbar to center selected text between the left and right margins or indents.

Action Steps

	What you do	What happens
1.	(Verify that the insertion point is still within Fun At The Blue Fox.)	(Ensures that the insertion point is still within the title.)
1.	Click the More Buttons button on the Formatting toolbar, then click the Center button.	Centers the title between the margins, as shown in screen shot 1.10, and moves the Center button onto the Formatting toolbar.

1.10 The Centered Text

Justify A Paragraph

New Terms

Justified Alignment

With justified alignment, Word arranges each line evenly with both the left and right margins, which means that sometimes extra spaces will be inserted between words. You will notice the spaces especially when you use long words, such as “antidiestablishmentarianism,” in your sentences. This definition is an example of justified aligment.

Justify Button

Use the Justify button on the Formatting toolbar to align selected text with both the left and right margins or indents.

Action Steps

	What you do	What happens
1.	Click within the paragraph that begins It’s that time of year again!	Places the insertion point within the paragraph that begins with It’s that time of year again!
2.	Click the More Buttons button on the Formatting toolbar.	Opens the More Buttons list.
1.	Click Justify button.	Adjusts the spacing within the paragraph to fully align it to both the left and right margins, as shown in screen shot 1.11, and moves the Justify button to the Formatting toolbar.
1.	Click Save button.	Saves the document.
2.	Click the Close Window button.	Closes the document.

1.11 The Justified Paragraph Text

1.6 Follow-up

Exercise

Objective

Olivia Woods is a sales manager for a company that makes cellular phones. She wants to inform the sales associates about a referral bonus the company is offering. She has written all of the text, but now she needs to improve the formatting of the text.

What you do	Where to get help
Open the file called Referral.
Change the text Attention Employees! to 20 point.	1.2 Adjusting Point Size page 73
Center Attention Employees!	1.5 Aligning Text page 82
Apply bold to the words Attention Employees and $500.	1.3 Changing Font Attributes page 76
Italicize Want to make a quick $500? and change the text to 14 point.	1.3 Changing Font Attributes pages 73 and 77 (W20001.12)
Underline Deadline: September 15.	1.3 Changing Font Attributes page 78 (W20001.12)
Apply the Small Caps character effect to the text Deadline: September 15.	1.4 Applying Character Effects page 80
Change the font of all the text under the title Attention Employees! to Arial, as shown in screen shot Error! Reference source not found..	1.1 Working With Fonts
Save and close the document.

Font	A font is a set of all the characters available in one typeface and size, including uppercase and lowercase letters, punctuation, and numerals. This paragraph is an example of the Times New Roman font.
Serif Font	Serif fonts contain characters that have small finishing strokes that tend to lead the eye from character to character. These finishing strokes are called serifs. This paragraph uses a serif typeface.
Sans Serif Font	Sans serif fonts are made up of characters that do not have any finishing strokes. Arial is an example of a sans serif font.
Script Font	Script fonts are extremely florid fonts that are used primarily in formal documents.
Decorative Font	Decorative fonts are comprised of highly specialized characters that are used for decorative purposes.
Proportionally Spaced Font	Proportionally spaced fonts contain characters of differing widths. Typically, the widest character is the capital M and the narrowest is the lowercase 1. Most fonts are proportionally spaced.
Monospaced Font	Monospaced fonts are made up of characters of equal width and were developed for typewriters. Courier New is a common monospaced font.
Symbol Font	Symbol fonts contain special characters that are not part of the alphabet. A common example of a symbol font is Wingdings.

TrueType Font	TrueType fonts are installed with Windows. They can be scaled to any size and appear on the screen much as they will in the printed document.
Printer Font	Printer fonts are fonts that are typically installed with your printer. Printer fonts cannot be scaled to any size, and they may not appear on the screen as they will in the printed document.
Arial	Arial is a sans serif font that is available on every Windows-based computer.
Times New Roman	Times New Roman is a serif font that is available on every Windows-based computer. Word’s default font is Times New Roman.
Courier New	Courier New is a monospaced font that is available on every Windows-based computer.
Preview Area	In the Font dialog box, the Preview area displays an example of the selected font. Many dialog boxes in Word contain similar preview areas.

What you do	What happens
Open the folder with your name on the hard drive and open the Flyer03 file	Opens the Open dialog box, ensures that you are in the correct folder, then opens Flyer03.
Click Format on the menu bar, then trace to and click Font.	Opens the Font dialog box, which tells you of the current attributes of the selected text.
Scroll up in the Font list box, then click Courier New.	Selects Courier New as the font and changes the preview in the Preview area, as shown in screen shot 1.1.
Scroll up in the Font list box, then click Arial.	Selects the Arial as the font and changes the preview in the Preview area.
Scroll down in the Font list box, then click Wingdings.	Selects Wingdings as the font, then changes the preview in the Preview area.
Click the Cancel button.	Closes the Font dialog box.

1 Formatting Text

1.1 Working With Fonts

1.2 Normal reading text is usually anywhere from 10 to 12 points. You can also press [CTRL+A] to select the entire contents of a document. Adjusting Point Size

1.3 Changing Font Attributes

1.4 Applying Character Effects

1.5 Aligning Text

1.6 Follow-up

1.2

Normal reading text is usually anywhere from 10 to 12 points. You can also press [CTRL+A] to select the entire contents of a document.

Adjusting Point Size